Board Meeting Minutes 2014-10-24

Lyceum of Trees, Minutes of the Board, October, 2014

Date: 10/24/2014
Location: Whole Foods, Tigard
Time: 7:00 pm
Presiding: Sue Ann
Quorum? Y

Present

Officer Name Present
Steward: Sue Ann Yes
Secretary: Gyelle No
Treasurer: Water Wizard Yes
Clerical Director: Arrhiannon Yes
Comm.Officer: Will Yes
Member at Large: Vergil No

Others present: No one else present

Business

  1. Minutes of the last meeting reviewed and approved
  2. Directors’s Reports:
    1. Steward:
      • Steward reports a nice ritual combining the October esbat and UUCS’ service on “Abundance” on October 11.
    2. Secretary:
      • No report. The Secretary was absent due to another commitment.
    3. Treasurer:
      • Bank Balance: $1519.82
      • Accounts receivable: Ordination students need to pay dues for the course before their ordination ceremony on Samhain. Total due is $75.00
      • Accounts payable this period: $75.00 paid to Alesia for the ordination certificates.
      • Other items: Space rentals for both Year and a Day locations have been paid in full; PO Box is paid until June, incorporation fee will be due in March.
      • Times are reserved for both locations for the next Year and a Day classes
    4. Clerical Director
      • The Year and a Day classes completed in October:
        • 6 persons graduated from the Salem session on 10/11
        • 7 persons graduated from the Gresham session on 10/19
        • 3 graduates initiated into Lyceum at graduation. There are 4 more who have stated they will initiate soon.
      • Ordination is on 11/1 at 4:00 pm at Kelly Point Park should last about an hour. This will be a private ritual.
      • Samhain is on 11/1 at Sue Ann’s for 6:00 pm pot luck with ritual at 8:00 pm.
      • The Year and a Day class schedules are set for 2015 at both sites:
        • Gresham, on the 2nd Saturday of each month beginning with January
        • Salem, on the 4th Saturday of each month, also beginning in January
        • Publicizing these classes will begin after Thanksgiving and again in December.
    5. Communications Director
      • The web site is seeing an increase in activity with nearly twice as many visitors in September as in August.
      • Trends are beginning to emerge showing which pages are viewed most. The Comm Director’s report shows these trends. We will discuss this as part of the retreat in November. All Board members should read the report before then.
      • The yahoo group calendar needs to be updated for the Samhain ritual and since Comm Director’s computer is not compatible with the Yahoo calendar structure, someone else needs to do this. Usually this has been the Secretary.
      • There needs to be a message about the ancestor altar. Will will set the message on the yahoo group and Arrhiannon will check the calendar.

Other

An informal discussion about concerns over the Gresham graduation ritual followed the business meeting. The graduation did not flow well for one of the participants and this was validated by the rest of the Board. While emails on the Yahoo group indicate that the graduates felt the ritual was effective, there was a common feeling among the Board that the graduation could have been a lot better than it was. It was characterised as one of the worst that the Elders had experienced in the thirteen years that the Year and a Day course has been presented. Not the worst one, but much below expectations.

Words used to describe the concern included a lack of flow, a sense that the graduates were disconnected from each other, a lack of participation by more than half the graduates, and serious problems with outside forces such as traffic that interfered with the logistics of getting planning meetings together. There were only two planning meetings, each of which was attended by only the same three classmates.

At least two Board members suggested that there needs to be a mentor to help with developing a good graduation ritual.

This is to be brought up at the education committee meeting to discuss the schedule of classes for next Y&D class. Arrhiannon will contact Vergil and Gyelle.

Calendar

It was agreed to postpone developing the January and beyond calendar until the Board Retreat and November Board of Directors meeting.

The calendar until January 1 was reviewed:

  • October 24 (today) BOD meeting
  • October 31 Halloween Masquerade Ball at UUCS, Salem, 7:00 pm – 9:00 pm
  • November 1 Ordination at 3:30 pm (4:00 pm?), private
  • November 1 Samhain. Potluck at 6 with ritual at 8 pm, at Sue Ann’s Contact Sue Ann for directions
  • November 3 Meet n greet at Powell’s City of Books, coffee shop
  • November 8 Esbat at Lyceum South. gathering at 6 ritual at 8pm
  • November 21 to 23: Board of Directors retreat in Newport
  • December 1 Meet and greet at Powell’s
  • December 6 Esbat at Shawn’s: gather at 3 pm, ritual at 4 pm with her initiation and croning to follow
  • December 20 Yule at salmon manor gather at 6 ritual at 8
  • December 21 winter solstice at UUCS

Author: Will

I was born at a very young age but I am older than that now. As a young man I drove half a million miles in Boston taxis. Then I moved to Oregon and developed two careers as an RN over 28 years: the first as a clinical nurse mostly in ICU, then later in Nursing Service Administration as an Informatics RN (but before that term was coined). In between RN work, I picked up an ADSc Business Computer Programming and provided PC network installation, maintenance and repair for 10 years. I eased into retirement beginning in 2003 and was fully retired in 2010. But I have continued to develop and manage websites and my skills are current with HTTP/CSS, PHP, Apache, SQL, etc. I have a strong preference for Ubuntu Linux boxes and Dokuwiki websites. I have a strong dislike of WordPress, which, although it is technically very well done, has created one of the worst cesspool ecosystems I have ever encountered. Still it is sometimes the best tool for the job, more is the pity. I have followed pagan paths for 50 years and I have about 3 yards of bookshelves devoted to pagan thought and practice. I am a perfectly eclectic technopagan heavily influenced by Victor Anderson's Feri practice but comfortable with Gardner derivatives, Zennist ways, and totemic/shamanist practices. I have recently been made the Steward of the Lyceum Of Trees. So I am Will Steward, Steward. Make of that whatever you will.